Responsibilities

• Assists the administration of NRM-delegated projects having a complex nature.
• Follows up with executing agencies (EAs) on timely submission of project progress reports, audited financial statements, and audited project accounts.
• Facilitates sufficient their quality and contents working with the EAs and NRM project mission leaders (PMLs).
• Monitors the implementation progress of loan/technical assistance (TA) projects. Updates project performance reports and technical assistance performance reports.
• Prepares documents and files and participates in field missions; facilitates field discussions and assists in preparing mission documentation.
• Assists in making contract awards and disbursement projections and monitor and facilitate the progress with due instruments (e.g., planning and monitoring sheets).
• Assists project completion review missions and provides analytical inputs to the project team leaders (PTLs) in preparing the Project Completion Reports (PCRs) including data and information, appendixes needed, and formatting of PCRs.
• Follows up with EAs for timely procurement/contract awards. Assists in reviewing procurement documents, prepares draft comments on the documents, and drafts responses on procurement matters.
• Reviews tender evaluation reports, and assists in preparing draft Procurement Committee Papers, and assists in contract awards by updating Procurement Contract Summary Sheet (PCSS) and the Loan Financial Information System.
• Maintains database of project procurement, complaints received, and actions taken. Ensure that they are properly recorded in the procurement evaluation reports.
• Assists in sound administration of the project contracts, monitoring the implementation programs and their progress, and identify and report the gaps to the PTLs and EAs for necessary actions.
• Undertakes checks and preliminary investigation to substantiate the authenticity and accuracy of documentation concerning the procurement of goods, works, and services and assess compliance with relevant ADB policies and guidelines.
• Assists in processing disbursements for delegated projects by following up with the EAs on timely submission of withdrawal applications.
• Reviews withdrawal applications for compliance with the loan agreement and preparing/reviewing data input to update the loan/ grant financial information system (L/GFIS).
• Assists in collecting and analyzing data and information and preparing the project wise tables to be discussed during the quarterly country portfolio review meetings.
• Assists in the country portfolio performance analyses of the assigned sectors, including the preparation and updating of the sector result frameworks.
• Assists in preparing periodical notes and reports on portfolio performance review.
• Provides guidance and training to other administrative staff in the RM.
• Performs other tasks as assigned and reflected in the incumbent’s workplan.

Qualifications:

Relevant Experience and Requirements

• Bachelor’s degree in engineering, or economics, or business administration or equivalent.
• At least 5 years relevant work experience in project design, construction, administration, and procurement. Related experience in international agencies is preferable. Previous experience in energy and urban sectors would be a plus.
• Ability to undertake background research and analysis on difficult and well-defined tasks.
• Ability to collect and organize required data and information.
• Ability to apply appropriate computer skills in analyzing and developing data, and in preparing notes, papers and sections of reports.
• Ability to quickly obtain a good working knowledge of procurement policies, guidelines and procedures.
• Ability to establish and maintain productive contacts with government officials, donor agencies, and executing agencies; good interpersonal and communication skills are desirable.
• Ability to work with individuals from different cultural/national backgrounds.
• Has high integrity, good ethics and has the ability to maintain confidentiality.
• Familiarity with local languages and institutions.
• Good writing and speaking skills in English are essential.
• Please refer to the link for ADB Competency Framework for Administrative Staff levels 6 and 7.

General Considerations

The selected candidate is appointed for an initial term of 2 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.

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