RESPONSIBILITIES AND DELIVERABLES:

•  Reporting to Founder & President and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
•  Managing internal and external correspondence on behalf of the Founder & President.
•  Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
• Reminding the Founder & President of important tasks and deadlines
• Conducting research on behalf of the Founder & President
• Liaising with staff, suppliers and clients
• Help with daily time management
• Run errands as requested.

QUALIFICATIONS AND SKILLS:

•  Preferably bachelor’s degree in business administration, business management, business studies, social science or any other relevant field; additional qualifications will be a plus Prior experience in a personal assistant, executive secretary, or office manager role
• Proficient in Nepali and English (oral and written)
• Good organizational and multi-tasking abilities
• Problem-solving skills
• 1-2 years of experience in a similar role
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls and scheduling appointments.
• Ability to observe office etiquette and maintain a professional appearance.
•  Experience working with spreadsheets, and emails, including Microsoft Word, Excel, and Outlook
• Working knowledge of printers, copiers, and scanners.
• Excellent interpersonal and communication skills.
•  Ability to follow established processes
•  Experience in creating and maintaining office management systems and procedures
•  Ability to multitask and prioritize workloads
• High level of attention to detail.

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