Finance Operation Manager

Save the Children

The Opportunity Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invests over 40 million US dollars annually to reach more children than ever before, through programs in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS, and Humanitarian crises. The post holder will have overall responsibility for the Country Office financial system, fiscal management, treasury management and organization compliance in both emergency and development programming contexts. Strong core accounting results delivery expected in partnership with budget holders, SMT, ARO and inter-departmental stakeholders. S/he must have strong knowledge of GAAP, AS, SAP and accounting functions. This is a key position providing necessary systematic financial information to internal and external clients. Core functional areas of this position: establish and improve financial policies and guidelines; ensuring compliance; sound internal control mechanism; manage and facilitate all audit functions and resolution of on audit recommendations. Also, to include towards zero disallowances improvement on audit ratings and partnership financial management will be key targets. SCOPE OF ROLE: Reports to: Finance Director Staff reporting to this post: One Finance Coordinator and Four Finance Officers Budget Responsibilities: US$ 6,000 Dimensions: This position functions as a key player for country finance system administration, organisation compliance, budget allocation, treasury management and support to budget holders monitoring and issuing of monthly financial reports for country director and SMT review. Timely preparation of financial reports and management capacity to deliver programmes that provide immediate and lasting change for children. The candidate will be able to support field offices, regional office and area finance staff in providing technical and required system support. To have the capacity to ensure all country financial related documents are fully documented and comply with policies. KEY AREAS OF ACCOUNTABILITY: 1. Financial Accounting and Treasury Management (LOE 50%) Manage the Country Office financial systems, liquidity management, cash forecasting and treasury management. Coordinate with Program Operations to ensure that systems are working effectively for the control of all assets, funds, equipment, property, and facilities; submit timely reports to centre, Regional Office as required. Manage effective financial management systems and regularly review to allow adequate financial oversight and control including: Cash flow management and control in particular gain/losses on currency exchange; Timely management of debtors and creditors payments Financial procedures during emergency responses, including meeting all relevant responsibilities in the Rules and Principles for Emergency Response; Ensure all expenditure processes and procedures are carried out in a timely manner and as per the compliance requirement. Documentation of all controls and procedures; Availability of funds for sub-offices and the Country Office Submit accurate and timely submission of required reports to centre, regional office and government regulatory agencies Coordinate submission of control reports, respond to findings and recommend resolutions or action plans Responsible to complete monthly and quarterly reports within deadlines i.e., MCC, MFR, FCC and other periodical reports, effort reporting, Terminal Grants, Fixed Assets Register and GIK schedule; review with Senior Finance Director and Country Director and submitted to Regional Office regularly Monitor and review cash flow and bank accounts to ensure that cash handling risks are minimized. Ensure the cash balances are minimum level at all times at Area offices Manage the necessary cash and bank balances confirmation and reconciliation of CO and area offices in periodic audits and external audits Maintain a system for managing with respective budget holders and partner payment forecasting and managing and process expenditure analysis together with cash balance monitoring before transfer the next tranche 2. Country Finance Systems Administration (LOE 20%) Ensure system in place to reflect all approved Awards budget are in the Financial Management System (FMS) as per SCI guideline. To administer Global Finance Manual, Country Finance Manual and accounting software (FMS) in CO. Contribute in the development of finance policies and procedures to be able to maintain a financially controlled environment in both development and emergency contexts Collaborate with Award team to ensure that Award Management System (AMS) is updated for any new grants, implementation and close out phase together with FPA team. Ensure Sub-award management and Fund management of Country office is effectively functioning. Escalate to regional IT support any issues that may raise related with FMS and be the focal person of Agresso Super User in the Country Offices (e.g.; data clean up, financial reconciliation, work with FPA team to reclassify any adjustment in the system etc.). Build capacity of the team on Agresso. Coordinate with HR team to ensure all staff accounts on Agresso are accurate, timely and effetively in order to fully implement global ER/CAM project in the Country Office Finance focal person for the global ER/CAM project according to the ER/CAM mechanism. Ensure all monitoring, analysis and reporting completed on a timely manner. Ensure quarterly effort reporting is prepared with major variances discussed with Regional Office and centre. If necessary make adjustments. 3. Auditing and Donor Compliance (LOE 20%) Participate in the planning of specific grant external audit in line with internal Financial Control mechanisms. Coordinate with internal departments facilitating the audit. Effectively communicate and discuss with Audit Team to minimize the audit finding point and alert to each internal department to prevent the organization risk. Assist in responding to audit findings and maintain action plan for resolution of findings. Ensure that country financial matrix are updated in a timely manner and regular monitoring on the possible risk of Country Office, in order to be in line with donor agreements. Ensure to meet with Finance KPI as per donor agreement / statutory / global assurance and global audit. Ensure all financial reports are accurate and timely reporting manner to respective focal person. Updating all formats used in country office to be in line with policy to include all details necessary for compliance and auditing purpose 4. Team Management and Others (LOE 10%) Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff incorporates staff development strategies and Performance Management Systems into team building process. Establish result based system and follow up Ensure all financial information and documentation are maintained including all financial proposal templates final approved version and monthly and quarterly financial Reports effectively. Maintain and develop the main streamline of CO financial mechanisms, effectively and efficiently team work with internal and external representative. Making sure to comply with all relevant Save the Children policies and procedures in all aspects to health and safety, security, equal opportunities and other relevant policies and to have clear audit trail. Perform others relevant duties assigned by supervisors Qualifications and Experience Essential Academic Qualification At least Master’s degree in finance management, Accounting Working Experience At least years 7 (5 years for GSI group*) of experience in experience in relevant field, including at least 5 years in managerial position with international organizations. *GSI group includes Female, Dalit, Madhesi, People with Disabilities and other indigenous/minorities Strong leadership abilities, leading and inspiring others Excellent understanding of key issues and strategies for health sector programs Excellent skills on process facilitation and coordination with high standard. Excellent inter-personal communication skills Strong analytical capacity and proficient understanding of both qualitative and quantitative research methods Good presentation skills including policy briefing Good supportive supervision skills, developing self and others Excellent English communication skills, specifically written Demonstrated ability to deliver results, engage in effective and collaborative problem solving and decision making, and foster program innovations and adaptations Required No.(s): 1(Nepali Citizens only) Contract length: Fixed Term Location: Based in Country Office, Kathmandu The Organisation We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: No child dies from preventable causes before their 5th birthday All children learn from a quality basic education and that, Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. Application Information Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy. Save the Children does not charge a fee at any stage of the recruitment process.

Job Detail Expired

  • Job Type :

    Full Time

  • Salary :

    Not Disclosed

  • Experience :

    5 - 7 (Years)

  • No. of Vacancy :


  • Min. Education :

    Master Degree

  • Last Date to Apply :

    February 12, 2022

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