Responsibilities:
- Manage office supplies stock, place orders, and manage distribution
- Assist the procurement process by preparing the budget, analyzing, producing procurement plan and liaison with suppliers with close relation to Finance & Accounts Unit
- Monitor inventory of office supplies and purchase of new material/ equipment with attention to budgetary constraints and seeking quotations from vendors for analysis
- Prepare regular reports on expenses – budgeting, maintain documentation, update information and report on a periodic basis.
- Handle daily petty cash and its settlement with Finance Unit.
- Distribute and store office correspondence and documents (e.g. letters, emails and packages) to/from inside and outside office location to third parties.
- Delivery of banking transactions in coordination with Finance Department.
- Arrangement of travel and accommodations at office as assigned by supervisor.
- Providing employee IDs, Business card and others in close relation to HRM and IT Unit
- Assist in on-boarding of new employees and providing amenities (corporate SIM, Work Cubical and others required materials during on-boarding)
- Taking care of all office utilities and facilities and involve in timely maintenance and repair. Coordinate same with branch offices.
- Organize and supervise other office activities (recycling, renovations, event planning etc.) and management of in-house and external events
- Oversee and coordinate facilities services, maintenance activities and tradespersons (e.g. electricians); Supervise and Direct internal support staff.
- Handle queries of employees and address appropriately on material acquisition and distribution.
- Keep abreast with all organizational changes and business developments. Maintain and update company databases, social media accounts and websites as assigned by supervisor.
- Ensure operations adhere to policies and regulations of the company.
- Ensure proper system and processes in administrative tasks of the unit
- Research and Policy work assistance.
HRM
Responsibilities:
- Daily monitoring employee attendance in the system and keeping track of employee punctuality and discipline; Monthly reporting on Attendance and Leave
- Updating database of incoming applicants for recruitment processing and assisting in proper scheduling of interviews aligned to Acquisition plan
- Record keeping the Database of Company’s Branches and respective personnel
- Support in welcoming new hires / appointees in the company by scheduling orientation and departmental visits. Ensuring allotment of all prerequisites for new hires.
- Updating and maintaining employee details in the company records, both in physical files and in HRM Database systematically and promptly as assigned by supervisor.
- Communicating with employees in HR related functions as directed by the supervisor.
- Record keeping of departmental notices and company circulars, and other outgoing letters from the department in systematic manner.
- Assist to employees for insurance claims, Leave Applications, KYC updates and other HR processes
- Assist in the development of departmental processes and system
- Assistance in other administrative duties relative from the unit.
- Ensuring healthy and safe environment in office premise and implementation of H&S plans from the department.
- Providing administrative guidance and support to employees and concerned third parties.
- Active involvement to organize different official events.
- Other assigned tasks and duties by the supervisor.
Job Skills:
- Good organization, time management and scheduling skills
- Basic bookkeeping experience, especially in accounts payable/receivable
- Ability to prepare stock inventory and process office bills
- Technical skills on basic computers and hardware
- Ability to meet strict deadlines and execution
- Working knowledge of necessary productivity tools, including Microsoft Office Suite
- Fluent command in written/oral English Language communication
- Strong interpersonal, communication, multi-tasking, problem solving, and negotiation skills
- Good analytical skills with ability to detect and report inconsistencies
- Proactive, resourceful, reliable, and solutions/result oriented
- Maintaining confidentiality and ethically driven
- Keen eye for detail
- Integrity and disciplined.
Required Qualification and Criteria:
- Minimum Bachelor Degree in Management and Above
- Minimum 1+ years of experience in Admin Department of corporate office
- Two-wheeler license holder is must or owning a two-wheeler is preferred.
Source: Merojob
Job Detail Expired
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Job Type :
Full Time
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Salary :
Not Disclosed
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Experience :
1 - 2 (Years)
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No. of Vacancy :
1
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Min. Education :
Bachelor Degree
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Last Date to Apply :
May 30, 2023