Other Specification:

• Bachelor's degree/Master degree in Human Resources Management, Business Administration, or a related field.
• Bachelor with Minimum 4 years of experience and Master with Minimum 2 years as an HR Coordinator or similar HR support role within the financial services or fintech industry is a plus.
• Familiarity with HRIS software (Nimble HRIS) and excellent proficiency in Microsoft Office Suite.
• Strong knowledge of labor laws and regulations relevant to the region of operation.
• Exceptional organizational skills with acute attention to detail.
• Effective communication and interpersonal abilities to build collaborative relationships.
• Ability to handle sensitive and confidential information discreetly and professionally.
• Proactive approach to problem-solving and ability to work both independently and as part of a team.

Job Description:

The Sr. Officer/ Assistant Manager HR is responsible for handling onboarding documentation, preparing different types of HR and government-related letters, actively participating in recruitment processes, and managing staff payroll through HRIS. The successful candidate must have good communication and presentation skills and be proficient in MS Excel.

Responsibilities

HRIS Management:
Create, update, and maintain accurate employee records in our Human Resource Information System (HRIS) to ensure data integrity and easy retrieval of information.

Onboarding and Documentation:

Manage the comprehensive onboarding process for new hires, including conducting background checks and handling all necessary paperwork to facilitate a smooth and efficient integration into the organization.

HR-Related Letters:

Prepare a range of HR-related letters, such as offer letters, appointment letters, and confirmation letters, to support the recruitment and onboarding processes.

Government Compliance:

Generate government-related letters related to Provident Fund (PF), Social Security Fund (SSF), and Corporate Income Tax (CIT) in compliance with local regulations. 

Recruitment:

Collaborate with department heads and hiring managers to actively participate in recruitment activities.

Post job openings on relevant platforms and conduct initial screening of resumes to identify potential candidates.

 Interview Coordination:

Schedule and coordinate interviews with candidates and hiring teams, ensuring efficient and timely communication.

 Employee Benefits Administration:

Provide assistance in administering and coordinating employee benefits programs to enhance employee satisfaction and well-being.

 Compliance and Legal Adherence:

Ensure strict adherence to labor laws and regulations in all HR-related activities to maintain a compliant and ethical work environment.

 Employee Records Management:

Maintain accurate and up-to-date employee files, both in digital and physical formats, ensuring confidentiality and secure data handling.

 Payroll Processing:

Process staff payroll through the HRIS accurately and in a timely manner, collaborating with the finance team as needed.

  HR Presentations:

Conduct various HR-related presentations as required, communicating policies, updates, and best practices to employees and managers.

 Other HR Duties:

Support the HR Manager in various HR projects and tasks as assigned, contributing to the overall effectiveness of the HR department.

Source: Merojob

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