Job Description

• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
• Act as the point of contact between executives and internal/external stakeholders.
• Manage vendor/supplier warehouse, including receiving, storage, and shipping.
• Supervise logistics, warehouse, transportation and customer services.
• Meet with vendors/suppliers on occasion, negotiate contracts, oversee and inspect work, evaluate and approve invoices, maintain proper documentation of work.
• Coordinating with project engineers and site supervisors to ensure that projects are completed on time and within budget.
• Monitor project progress and report any discrepancies to the executive.
• Prepare reports, presentations, and other documents for the executives as required.
• Coordinate travel arrangements for executives and handle related logistics.
• Organize and maintain the office filing system, including electronic and hard copy documents.
• Process and track invoices, purchase orders, and other financial documents as required.
• Manage inventory of office supplies and equipment and order new supplies as needed.

Job Specification

• Proven work experience as an Administrative Officer, Administrator or similar role.
• Must have completed Bachelor’s degree in Management.
• Must be aware of vendor management and logistics management technique.
• Solid knowledge of office procedures.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.

Source: Kumarijob

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