Other Specification:

• Bachelor's degree or diploma in Business Administration, Management, or a related field.

• Proven experience of at least 5 years as an Admin Officer or in a similar administrative role, preferably in the construction or engineering industry.
• Strong organizational and time management skills to handle multiple administrative tasks effectively.
• Proficiency in using Microsoft Office Suite and other relevant administrative software.
• Excellent communication and interpersonal abilities for collaboration with diverse teams and stakeholders.
• Attention to detail and accuracy in administrative tasks and record-keeping.
• Ability to work independently and proactively solve administrative challenges.
• Familiarity with office management practices and procurement processes is advantageous.
• Willingness to adapt to changing administrative requirements in a dynamic construction environment.

Job Description:

Position Overview:

We are looking for a dedicated and organized Admin Officer to join our hydropower construction company. As the Admin Officer, you will play a key role in providing administrative support to the management team and ensuring the smooth and efficient operation of the company's administrative functions. Your responsibilities will encompass a wide range of tasks, including office management, document control, procurement support, and general administrative duties.

Key Responsibilities:

• Office Management: Oversee the day-to-day operations of the office, ensuring a well-organized and productive work environment.
• Document Control: Manage and maintain company documents, contracts, and records, ensuring proper filing, storage, and confidentiality.
• Procurement Support: Assist with procurement activities, including obtaining quotations, preparing purchase orders, and coordinating with suppliers.
• Correspondence Handling: Handle incoming and outgoing correspondence, emails, and phone calls, directing them to the appropriate individuals and responding when necessary.
• Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments for the management team, preparing meeting agendas and taking minutes as required.
• Travel Arrangements: Arrange travel logistics for company personnel, including flight bookings, accommodation, and transportation.
• Office Supplies Management: Monitor and maintain office supplies inventory, placing orders as needed to ensure a well-stocked office.
• Petty Cash Management: Handle petty cash transactions and maintain accurate records of expenses.
• Employee Support: Assist employees with administrative inquiries and provide support on HR-related matters.
• Record Keeping: Maintain accurate records of administrative expenses and prepare periodic reports as needed.
• Facility Management: Liaise with building management and service providers for maintenance and repair of office equipment and facilities.
• General Administrative Duties: Perform general administrative tasks, such as filing, photocopying, scanning, and other ad-hoc assignments as required.

Source: Merojob

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