Job Description

• Oversee the management and maintenance of office facilities, including space planning, utilities, and security.
• Ensure a clean, safe, and well-organized working environment for employees.
• Lead and manage administrative staff responsible for tasks such as reception, mail distribution, and office supplies procurement.
• Implement and enhance administrative procedures to optimize efficiency.
• Negotiate and manage contracts with external service providers, including facility maintenance, security, and other relevant vendors.
• Evaluate vendor performance and ensure cost-effectiveness.
• Ensure compliance with health and safety regulations and implement protocols to create a secure working environment
• Oversee travel arrangements for employees, including booking accommodations, transportation, and managing travel related expenses.
• Develop and enforce travel policies and guidelines.
• Plan and coordinate office events, meetings, and conferences.
• Collaborate with various departments to ensure seamless execution of events.
• Monitor expenditures and identify opportunities for cost savings.
• Oversee the organization and maintenance of records, files, and documentation.
• Implement document retention policies and ensure compliance with data protection regulations.

Job Requirements

• Bachelor's degree in Business Administration, Management, or related field (
• 8-10 years of experience in managing office facilities, including space planning, maintenance, security, and housekeeping.
• Excellent organizational and time management abilities, with a keen attention to detail.
• Proficiency in MS Office and other relevant software applications.
• Knowledge of relevant regulations and compliance standards.
• Exceptional communication skills, both written and verbal.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Demonstrated problem-solving and decision-making abilities.

Source: Froxjob

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