Project Assistant, Project Based Consultancy Contract

Role Purpose:
To assist in financial and administration activities for a partnership project in compliance with British Council policies and procedures.

Main accountabilities, not limited to the following:

1. Logistics Support

• Provides necessary logistics support for project events (workshops, seminars, trainings)
• Manages vehicles and office vehicles booking
• Manages tickets and other logistics for national/international consultants and project staff.

2. Asset Management

• Maintains project assets inventory
• Coordinates periodic maintenance of project equipment.

3. Administrative Support

• Supports in document formatting, Nepali typing, multimedia presentations, and notes preparation
• Provides general support in scanning, printing, typing, translation, fax and email.
• Assists in maintaining filing system in line with British Council IGRM requirements
• Schedules appointments for meetings and manage calendars/diaries.

4. Coordination with Vendors

• Creates new vendors following the British Council’s policies
• Coordinates with vendors/suppliers to book accommodation and venues and order supplies
• Requests quotes and evaluate proposals from different suppliers
• Manages documents and files related to suppliers and contracts.

5. Stakeholder and Relationship Management

• Manages relationships with clients/partners/stakeholders
• Fills out necessary forms on audience targets for the project.

6. Financial Support

• Supports the creation and monitoring of service provision contracts
• Manages invoices, quotations, and communication with service providers.

7. Data Management

• Manages the database based on Information Security Governance & Risk Management (IGRM) policy
• Organizes project meetings and keeps detailed records through meeting minutes and attendance lists
• Plans, monitors, and evaluates planned events, including logistics, teamwork, reports, and handouts.

8. Compliance

• Ensures compliance with all relevant British Council policies.

Role specific knowledge and experience:

You should bring along:

• Legal right to work in Nepal
• English at CEFR B1/B2 level and fluency in Nepali
• School Leaving Certificate (+ 2 or equivalent) in management or related field
• Over 2 years’ work experience in office administration and secretarial roles.
• Proven experience of providing logistics support for events like workshops, trainings and seminars
• Over 2 years’ work experience in office administration and secretarial roles on donor funded projects is desirable
  Extensive experience of Strong of MS Office packages
• Excellent interpersonal and time management skills
• Nepali writing and typing skills
• Knowledge of office IT system and basic troubleshooting of networking, hardware and software

Additional role requirements:
The staff on this role may be required to travel domestically or internationally at certainoccasionsdependinguponthebusinessneedinayear.Theorganisation ensures staff safety during the travel and provides good and safe travel and accommodation arrangements. The traveling requirements are decided or communicated well before time to the staff, so they can manage their travel accordingly. Our travel and accommodation policies are robust and developed to facilitate employees during their work, out of station.

The staff may also be required to work out of hours, in the evenings or in the weekends occasionally. However, staff is facilitated for their working weekends in the other days of the week through an agreement with their line managers. There are policies in place to compensate staff working extra hours or on weekends/holidays.

Further Information:

Pay band: PB2consultant contract

Location: Kathmandu

Department: Cultural Engagements, Nepal

Contract type: Consultant

Duration: Fixed term (September 2023 – August 2026: Year 2 and Year 3 funding subject to confirmation).

Job Detail Expired

Contact Detail