Roles and responsibilities:

Effective Administrative Support

• Provide logistical and organisational support to colleagues as appropriate, including for high level meetings/conferences/team away days and visits by HQ staff and other key visitors (e.g. providing general admin and logistics support for setting up appointments, hotel and vehicle bookings, managing materials, and arranging lunch/refreshments).

• Prepare Induction Programmes for new arrivals in consultation with Team Leader/Programme Manager and arrange internal and external meetings.

• Provide logistics support to programme team during Annual Review and Project Completion Review.

• Handle logistics for GGG – Group Head work related travel, keep electronic diary up to date and bringing to her attention items for urgent action.

• Manage team travel and leave plans.

• Provide secretarial assistance including typing minutes and documents when required.

• Draft standard correspondence, as required.

Programme Delivery Support

• Provide Support to Programme Management team including the Team Leader, SRO and PRO.

• Provide administrative support to team members, especially Lead Programme Managers/Officer on specific programmes/projects implemented by the team in compliance with procedures. Tasks include drafting project related correspondence, preparation of project supporting documents, liaising with Headquarters regarding payments and assisting in the procurement process of contracts.

• Assist Lead Programme Managers/Officers to ensure inventory and assets are maintained as per guidelines; seek timely returns from programmes and make spot checks on inventory.

• Assist Lead Programme Managers/Officers to track payment milestones and ensuring timely receipt of invoices; maintaining accurate financial records.

• Ensure that proper electronic filing for easy and effective information retrieval. (Teamsite). Ensure that key programme documents are published in the Development Tracker.

Essential qualifications, skills and experience:

• Bachelor’s degree in any field

• Minimum 3 years of working experience in similar area preferably in development organizations

• Experience in program management support would be desirable.

• Demonstrate good interpersonal and team working skills.

• Positive attitude with willingness to learn.

• Flexible in taking on more/different roles within the team.

• Fluency in English and Nepali (written and spoken).

Required behaviours:
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together.

Additional information:

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and behaviour/technical competency questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Additional information

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and behaviour/technical competency questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

For British Embassy candidates, the FCDO Country Based Staff BHC Terms & Conditions will apply.

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