Duty Station: Province Office, Sunsari (1)

Contract Type: Fixed term contract with three months of probation period.

Program Background:
Disability Prevention and Rehabilitation Program is a community-based model of inclusive development implemented in direct partnership with the provincial government of Koshi Province and local governments. The goal of the program is to prevent avoidable disabilities and improve the quality of life of children and adults with disabilities and their families through community-based rehabilitation. It works to strengthen community support systems for the achievement of these goals.

Education and experience

• Bachelor’s degree in Humanities or Business Administration with specialized secretarial training or office management.
• 3 years of progressive experience in secretarial, administrative, and programme experience at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.), experience in handling of web-based management systems.
• Fluency in Nepali and English language.

Responsibility 1 - Secretarial support to Director

• Efficient and discreet management of the Director’s schedules
• Calendar management of the Director(supervisor) with close contact with the provincial senior managers, managers, and officers and timely support the director in the execution of calendar tasks. 
• Keeping close track of the meetings planned at the provincial and central level of Karuna Foundation Nepal and timely update on the same.
• Keep track of all the reporting and planning deadlines and other priority tasks and timely alert the Director on the same.
• Be responsible for all kinds of visits (national and international donors, partners) and take the lead in preparing the schedules, regular follow us to the responsible person, managing logistics and other requirements of the visitors.
• Preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with responsible persons, and team members. 
• Maintenance of the filing system, ensuring the safekeeping of confidential materials. 
• Coordination of the information flow in the office and dissemination of interoffice communication to staff as required.
• Follow-up on deadlines, commitments made, actions taken, and coordination of collection and submission of the reports to the Director.
• Support to draft routine correspondence, interoffice circulars, general briefing notes, documents,
• reports, and minutes of meetings when requested, and translations when required.
• Administration of travel, meetings, appointments, and briefings of Director. Including drafting of background notes.
• Support to organization of advocacy events if required
• Participate in the meeting as per need and prepare the meeting note. 
• Maintain proper records of follow up work and events.
• Handle official email id with support of Director.

Other

• Uphold the KFN policies and guidelines including Prevention of Sexual Exploitation and Abuse (PSEA)-related rules and the code of conduct.

              ➤ Participate actively in PSEA-related trainings and awareness-raising initiatives, supporting                                       the distribution of PSEA materials, and reporting SEA allegations through the specified                                              reporting channels.

              ➤Participate in SEA complaints investigations as necessary.
              ➤Recognize, eliminate, or reduce program risks connected to SEA (particularly for personnel                                   involved in programming)

•  Provide assistance in other KFN programs whenever needed.
• Coordinate with all KFN staff as and when necessary.
• Other responsibilities consistent with the skills and experiences, as assigned by the supervisor.

Source: Merojob

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