Location:  Baglung, Biratnagar, Chitwan, Dhangadi, 

Kathmandu, Lalitpur,  Nepalgunj,

 Rupandehi, Surkhet, Tulsipur.

JOB DESCRIPTION:

Strategic Background of Office Secretary

• To ensuring that an organization's administrative functions are efficient, effective, and well-managed. S/he must support the organization's overall mission and contribute to its success by doing so.

Duties and Responsibilities of Office Secretary

• Answering phones and routing calls to the right person or department.
• To greet and welcoming the guest / visitor.
• Managing both incoming and outgoing correspondence, such as emails, letters, and faxes.
• Scheduling appointments and meetings for the office or department which are assist. This could include planning schedules, sending invitations and reminders, and ensuring meeting locations are ready.
• Arranging and managing office files, both hard copy and electronic. This may entail developing and maintaining filing systems, as well as ensuring that files are secure and easily accessible.
• Sorting, distributing, and processing mail and packages, as well as managing incoming and outgoing mail.
• Is responsible for general clerical duties such as data entry, copying, and faxing.
• Booking flights, hotels, and rental cars for employees.
• Maintaining and troubleshooting office equipment such as printers, scanners, and copiers.
• Writing reports and other documents for the office or department it supports.
• Manage attendance related work and reporting to HR Manager.
• Managing office inventory, which includes ordering supplies and keeping them stocked.

Education, professional experience, technical skills

• Requires a high school diploma or post-secondary education, such as a diploma or degree in office administration, business, or a related sector.
• Require previous experience working in an office environment or in a similar administrative role.
• Experience in customer service or communicating with organization may also be advantageous.
• Should be proficient in using a variety of computer software programs, including word processing, spreadsheet, and database software.
• Knowledgeable with basic office equipment such as printers, copiers, and scanners.
• Required knowledge of email and internet applications.
• Computer Skills: Word, Excel, PowerPoint (Microsoft Package).

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