Other Specification:

• Master’s degree in business administration/ management or commerce with Finance/Accounting as a  major subject.
• Minimum 7 years of work experience in similar
• Experience managing finance and accounting preferably in an International/National organization (or  professional accountancy degree)
• Experience supervision of overall financial systems with inclusive frameworks and procedures
• Good understanding of national rules and regulations
• Understanding of development program budgeting and financial monitoring
• Good understanding of Tax rules and regulations
• Good time management and task prioritization skills
• Result-oriented maintaining deadlines
• Excellent interpersonal, intercultural competencies and team player
• Fluency in Nepali and English, both written and oral
• Proficiency in using accounting & office application software.

Level: 9th level

The Finance, Administrative & Operation manager is responsible for the smooth execution of overall financial, operation and administrative management of the project and organization.

Compliance to policies, rules/regulations and guidelines:

• Adhere to relevant policies, procedures, regulations and guidelines of Youth Alliance for Environment, Government Act & Rules.

Financial Management:

• Process payments to vendors/suppliers/consultants ensuring proper documentation as per establish financial rules and regulations;
• Process monthly payroll ensuring Salary/benefits, allowances as per the organization regulation and ensure financial advance management of all project staff;
• Maintain up to date accounts of all transactions by the project, with adherence to
• Financial policy, Nepal Accounting Standard (NAS) in a transparent manner;
• Ensure compliance of all the terms and conditions agreed between Youth Alliance for Environment and the donor.
• Prepare and update bank reconciliation statements on a monthly basis;
• Timely deposit & file return of TDS as per the Income Tax Act of Nepal
• Manage procurement process of the project ensuring transparent and competitive procurement of goods and services at all times;
• Prepare financial plans, budgeting, ensure timely and accurate financial reporting as per the organizational and donor’s requirements, proper documentation, monitoring, periodic reporting, handling project & financial year audit.

Operation & Administrative management:

• Office management and day-to-day administration of the Office;
• Liaison with the project staff to ensure that they are aware of all of the administrative systems and procedures
• Ensure efficient vehicle and logistics management and support;
• Preparation agreements and contracts, by program rules and regulations and available budget
• Management of insurance for the project staff including liaison with insurance companies to process claims
• Management of logistics for seminars, workshops, and any other events as requested by the project team
• Advising the project team on procurement, awarding of contracts and payment procedures and supplying the required information, s/he shall be a permanent member of the procurement committee;
• Procurement (where tenders/quotations are required) by the organization procurement procedures of goods and services;
• Effective and efficient inventory management;
• Act as an HR focal person ensuring proper documentation and confidentiality of personal records and other HR documents of project staff.
• Plan and implement capacity-building activities for project and partner staff members
• Manage the Human Resource Information System of the project;
• Ensure an effective internal control system.

Source: Merojob

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