Job Description:

The Documentation Officer plays a critical role in maintaining organized and efficient document management systems within the institution. Responsibilities include managing both physical and digital records, ensuring compliance with regulatory requirements, and supporting various departments with their documentation needs.

Key Responsibilities:

- Organize, classify, and manage both physical and digital documents in an efficient and systematic manner.

- Verify the accuracy and completeness of documents, ensuring they comply with organizational and regulatory standards.

- Develop and maintain document management policies and procedures to ensure efficient workflow and compliance.

- Collaborate with different departments to collect, organize, and manage necessary documentation for various purposes.

- Handle requests for information and data, providing timely and accurate responses.

- Support audits and inspections by providing requested documents and information.

- Maintain confidentiality and security of sensitive documents and information.

- Assist in the creation and maintenance of databases for efficient document management.

Requirements:

- Bachelor's degree in Business Administration, Information Management, or related field.

- Proven experience as a Documentation Officer or in a similar role.

- Strong organizational skills and attention to detail.

- Proficiency in document management software and Microsoft Office applications.

- Excellent communication and interpersonal skills.

- Ability to work independently and collaboratively in a team-oriented environment.

- Knowledge of regulatory requirements related to document management (preferred).

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