Admin and Finance Officer [Junior to Mid]

Duration: 12 Months [Possibility of Extension].

Start Date: January 7, 2024

Duty Station: Jhamsikhel, Lalitpur

Job Summary:

Admin & Finance Officer will be fully responsible for leading overall administrative and financial-related tasks. The AFO will be based in Jhamsikhel, Lalitpur District.

Key responsibility:

• Maintain record of overall expenditure of the program activities in accordance the direction of program unit
• Prepare report and ensure the financial transactions, payments and procurements held as per organization policy and government regulations
• Submit financial and admin report to Program coordinator/ donors on accounting principles, entry of vouchers and production of required financial reports and statements.
• Assist the organization and management of internal and external audits
• Ensure, develop & maintain income goods, equipment, material and their posting into the proper ledger.
• Calculate the taxes on applicable deducted sources, deposit in timely to concerned office and maintain E-TDS system
• Maintain proper filing and effective documentation of all documents related to finance and administration.
• Facilitate to release advance to the program staff implementation at district and Palika level.
• Coordinate with Social Welfare Council (SWC) on a regular basis
• Receive, verify and ensure that supporting documents are submitted by program staffs while settling advance.
• Check and ensure attendance, payment and other necessary supporting documents required for settlement.
• Provide orientation to the new project staff on financial norms and policy of the project.
• Prepare and submit qualitative and quantitative financial report.
• Maintain office conditions, ensure the good environment and smooth running office and timely operations
• Perform any other duties as required or requested by line manager and the board.
• Support and facilitate the team in collecting the project progress, challenges, and opportunities and reporting to the partner organization regularly.
• Ensure practice is established for a reflective learning environment within a project team, and organization and functioning of strong and effective teamwork.

Qualification & Required Skills:

• At least Bachelor’s degree in Business Studies (BBS) from a recognized university with 3-5 years’ experience in DRRM projects or in relevant area. Or Master’s Degree in Business Studies (MBS) from recognized university with at least 1year experience.
• Understanding of DRRM, Climate Change, Child and women’s rights and gender justice, advanced understanding of the development and NGO sector.
• Experience in reporting to donors in an NGO environment
• Experience of working with coalitions and networks.
• Excellent Finance report writing, data management, documentation and presentation.
• Excellent computer skills including Word, Excel and Power-point and accounting software Tally , etc.
• Experience of working closely with government health sector and priority programs.
• Possessed effective skills to facilitate trainings, seminars and various orientation activities.
• Good spoken and written English and Nepali languages.
• Experience of office management, staff management, basic finance management and procurement management
• Self- motivated and capable of managing work independently
• Multi-tasking and ability to organize several tasks to meet deadlines
• Good understanding of the laws of Nepal related to tax, insurance, etc.
• Works collaboratively with colleagues to achieve organizational goals. Able to handle pressure with limited supervision.
• Presentation skills and proficiency in MS Word, Excel, Power-Point.

Package;

1. The remuneration will be made as per the organization policy.

Reporting:
The AFO will have to provide updates on a regular basis to the Team Leader and Executive Director about the progress, issues, and ongoing tasks.

Note: Women, marginalized, differently Abled and those from disadvantaged backgrounds are highly encouraged to apply for the position. Only short-listed candidates will be contacted. No telephone calls will be entertained and any other direct or indirect solicitation may lead to disqualification of the candidacy. The organization reserves right to reject any/all applications without assigning any reason.

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